CALIFORNIA STATE UNIVERSITY, SACRAMENTO

ALUMNI ASSOCIATION

 BY-LAWS OF THE

  Engineering and Computer Science CHAPTER

Approved: 16-May-2004

Revised: 22-Febuary-2011

  

ARTICLE I.  NAME

Section 1.

The name of this Chapter shall be Engineering and Computer Science. It is organized and operated as a chapter of the Alumni Association, California State University, Sacramento (hereinafter referred to as "the Association") in accordance with the by-laws of the Association.

  ARTICLE II.   PURPOSE AND POLICIES

  Section 1.

The Engineering and Computer Science Chapter is organized for the purpose of promoting the common interests of its members for the benefit of the University and its alumni.  These common interests may include:

 Section 2.

As a chapter of the Association, this Chapter is nonpolitical, nonsectarian and nonprofit; therefore, there shall be no distribution of gains, profits or dividends to its members. Membership shall not be restricted on the basis of race, religion, national origin, gender, physical disability or sexual orientation.

ARTICLE III.  MEMBERSHIP

Section 1.

All members shall be active members of the Alumni Association of California, Sacramento and be governed by the By-Laws of that Association.  The following are specific requirements for membership in the Engineering and Computer Science Chapter.

        a.  A minimum of thirty (30) qualified alumni signatures are required to charter a Chapter.  If the pool of members for any given group seeking to be chartered is small, 15% from that pool will be the requirement.

        b.   Any person who has completed 12 units at California State University,  Sacramento.

        c.       Any person who is or has been a member of the faculty or staff at California State University, Sacramento.

        d.      Any person who is interested in advancing the interest of the University may be considered for such special membership status other than regular active membership under such terms and conditions as the Board of Directors of the Association may establish.

 Section 2.

The privileges of voting and holding office in this Chapter shall be exclusively in the regular, active alumni member of the Chapter.  All members other than current undergraduate students shall be eligible to serve as an officer. 

ARTICLE IV.   ORGANIZATION

Section 1.

The elected officers of the Engineering and Computer Science Chapter will be:

a.       President

b.      President-Elect

c.       Secretary

d.      Treasurer  

Section 2.

 Standing committees shall be established as deemed necessary by the President.  

Section 3.

All officers shall be elected for a term of two years one year, July 1 through June 30.  No officer shall serve more than two consecutive terms in a given office.  Except for the initial officers of this Chapter, a Nominating Committee of four members shall be elected from the floor during the first meeting of the spring semester.  The President-Elect of the Chapter shall be the fifth member of the Nominating Committee. The Nominating Committee shall place in nomination, names to fill the officer positions for the following year.  Names may be placed in nomination from the membership by a written letter to the Committee if received one month prior to the election and containing the name of the nominee and endorsed by five members of good standing indicating their support.

Email ballots will be sent to members of good standing. Letter ballots will be mailed to members of good standing.  The tally of votes will be made by the Nominating Committee one week after the canvas date shown on the ballot.  This Committee will be abolished at the time the new officers are installed.  The first officers of this Chapter shall be elected from the floor at the first meeting.

Section 4.

The officers and chairs of the standing committees shall comprise the Executive Committee of the Chapter.  The Executive Committee shall meet once a month, including before the Chapter's regular business meeting.  A quorum shall consist of a simple majority of the filled positions on the Executive Committee.  Any member of the Executive Committee may be removed by a two-thirds vote of the voting membership at a regular business meeting.

 ARTICLE V.   DUTIES OF OFFICERS

 

Section 1.

The President shall be the chief executive officer of the Chapter and have general direction and control over the activities of the Chapter and its business meetings.

The President shall have appointive power to all committees except the Nominating Committee.

 Section 2.

The President-Elect shall serve as President the following year and shall perform all duties of the President in the President's absence, and when so acting, shall have all the powers of, and be subject to, all restrictions upon the President.  In the event the office of the President shall become vacant, the President-Elect shall succeed to the office.  The President-Elect shall serve as the fifth member of the Nominating Committee.

 Section 3.

The Treasurer shall account for the funds accrued by the Chapter in accordance with guidelines set forth by the parent association.  The Treasurer shall keep a complete and accurate set of books and supporting documentation of transactions with respect to the Chapter's business.  At least quarterly, the Treasurer shall report the financial condition of the Chapter to the Chapter Executive Committee.  The Association houses the Chapter account and financial records and generates a monthly activity report to the Chapter.

 Section 4.

The Secretary shall keep minutes of all business meetings.  The Secretary shall be liaison officer to the Publication Committee of the Association.

 ARTICLE VI.   AMENDMENTS

Section 1.

A proposal for amendment to the By-Laws can be made only during a regular business meeting.  The motion for amendment shall be voted on at the following regular business meeting.  The By-Laws may be amended by a two-thirds vote of the members voting.  All proposed By-Laws amendments shall be forwarded to the Association for review and approval.

 ARTICLE VII.  MEETINGS OF MEMBERS

 

Section 1.

There shall be quarterly business meetings at a time and place set by the Chapter.  Special meetings may be called at the discretion of the President.

 ARTICLE VIII.   FISCAL MATTERS

Section 1.

The membership dues established by the Alumni Association of California State  University, Sacramento shall be the only dues assessed members of the Engineering and Computer Science Chapter.

Section 2. 

Dues and contributed income will be shared with Chapters.

            a.       A portion of the Association dues from all new and renewing memberships will go to the designated Chapter.  The amount will be determined by the Association's board.

            b.      The entirety of donations earmarked for a Chapter are deposited in the Chapter's account.

             c.   Unrestricted contributions in excess of dues raised by the Chapter, will go to the Chapter's account. 

Section 3.

Fund raising programs developed by the Engineering and Computer Science Chapter shall require approval of the Association.  All such funds raised shall be deposited in the Chapter account for the prescribed purpose stated in the program. 

Section 4.

All expenditures that exceed the amount of funds that the Chapter currently possesses in its account shall require the approval of the Board of Directors of the Association.

Section 5.

All disbursements shall require two signatures from among the President, President-Elect, Vice President, Treasurer and Secretary.  Disbursements over two hundred fifty dollars ($250.00) shall require the approval of a majority of the Executive Committee.

 ARTICLE IX.   SUSPENSION OR DISSOLUTION OF CHAPTERS

Section 1.

A Chapter shall be subject to suspension if there are six (6) consecutive months in which (1) there are no officers, or (2) no Chapter business meetings or activities are held, or (3) membership falls below thirty (30) members.

 Section 2.

Chapter officers, and chapter liaison staff if applicable, shall receive notice of an impending suspension from the Association and shall have forty-five (45) days in which to respond.  In the event no officers have been elected, notice of impending suspension shall be sent, at chapter expense, to all chapter members, and to chapter liaison staff and department chairs of academically-based chapters.

 Section 3.

Chapter officers and/or chapter liaison staff who respond to the suspension notice within the 45-day period must submit a reactivation plan for approval by the Association at its next regularly scheduled Board meeting.  If approved, the Chapter's charter shall remain in effect.

 Section 4.

If the Chapter does not respond to the suspension notice within 45 days, the Chapter's charter shall be formally suspended.  Upon suspension, all current chapter members shall be notified and all chapter funds shall be distributed as follows: (1) to the payment of all outstanding debts and liabilities of the Chapter; (2) all remaining proceeds shall revert to the Association.

Section 5.

Suspended Chapters shall be able to re-establish active status after the 45-day response period by submitting a reactivation plan for approval by the Association's Board of Directors.  If the reactivation plan is approved, the Chapter's charter will be restored.  However, Chapter funds reverting to the Association at the time of suspension will not be restored.

Section 6.

If the suspended Chapter does not submit a reactivation plan within a period of twelve (12) months following formal suspension of its charter, it shall be considered dissolved.

Section 7.

International chapters are exempted under this Article.

 ARTICLE X.   ADOPTION OF BY-LAWS AND ELECTION OF OFFICERS

 Section 1.

Subsequent to ratification by the Board of Directors of the Association, these By-Laws may be adopted by an affirmative vote of two-thirds of the members assembled at the first meeting.  Upon approval of the By-Laws, the members will elect the Chapter's officers.  The original officers shall serve until June 30 of the following year.  All persons accepting these By-Laws and becoming members in good standing prior to June 30, 2004 shall be considered charter members of the Chapter.